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INFORMATION FOR CURRENT STUDENTS
The ECE Graduate Student Affairs unit can assist you with
Degree requirements and completion:
All graduate students in the Ph.D. program are subject to campus policy on time limits to their degree. The Ph.D. program has three time limits pertaining to students’ academic progress toward the doctoral degree:
University policy requires that graduate students be continuously registered – unless on an approved leave of absence – from the first quarter of enrollment to completion of degree requirements. Students who enter the Ph.D. program with an M.S. degree from another institution are expected to complete their Ph.D. requirements a year earlier than B.S. entrants. They must discuss their program with a curriculum/research advisor in their first quarter of residence. If their Ph.D. program overlaps significantly with their earlier M.S. work, the time limits for the comprehensive and qualifying exams will also be reduced by one year. Specific time limits for the Ph.D. program, assuming entry with a B.S. degree, are as follows:
Half-Time Study
Time limits are extended by one quarter for every two quarters of approved half-time status. Students on half-time status may not take more than six units each quarter.
In many classes, you can choose a grading option (letter [L] or satisfactory/unsatisfactory [S/U]). Only upper-division and graduate courses in which a student is assigned grades A, B, C (including plus [+] or minus [-]) or S are counted in satisfaction of the requirements for all Ph.D. and Master’s degrees.
The forty-eight units of required course work for ECE graduate programs must be taken for a letter grade, except for graduate research (e.g. ECE 298, ECE 299) for which only S/U grades are allowed. Courses for which a D or F is received may not be counted. Students must maintain a GPA of 3.0 overall. To be in good standing academically, you must meet departmental standards including a satisfactory spring evaluation (for Ph.D. students), maintain a GPA of 3.0 in upper-division, graduate, and professional course work, and must not have accumulated more than a total of eight units of F and/or U grades overall. Good standing is a requirement for:
A full-time student must be registered for at least twelve units each quarter of each academic year until the completion of all requirements for the degree, including the filing of the thesis or dissertation. Failure to register or take a leave of absence constitutes withdrawal from graduate studies. NOTE: International students on F1 or J1 visas must be enrolled full-time each quarter.
Students who enroll in seven to eleven units per quarter are considered part-time students and pay the same fees as full-time students. Half-time students are approved by ECE and the Dean of Graduate Studies to enroll in six units or fewer for reasons of occupation, family responsibilities or health. They may be eligible for a reduction in fees. To be eligible for reduced fees, you must file the petition for half-time study with the Office of Graduate Studies (OGS) no later than the last day of the second week of the quarter. Enrollment Limits A full-time graduate student in a regular quarter is expected to enroll in twelve units of upper-division or graduate course work. A student who wishes to take units in excess of these limits must obtain the approval of the graduate advisor or department chair. Graduate students holding half-time appointments as graduate student researchers, teaching assistants, readers, or other employment titles, or who receive support from traineeships, fellowships, or scholarships paid through the university or directly to the student, must enroll and register for twelve units of upper-division and/or graduate course work and research each quarter. Teaching units (500 series) above the full-time program of twelve units are not considered an overload. Graduate students approved for half-time study are limited to a maximum of six units of upper-division or graduate course work each quarter.
All students must enroll and pay fees on or before the deadline dates established by the Office of the Registrar for each quarter to avoid paying late fees. See Schedule of Classes for current deadlines.
Priority Enrollment for Continuing Students Continuing graduate students may enroll in classes through WebReg on TritonLink any time during the quarterly enrollment period. Students may also use WebReg to add, change, and drop classes up to the end of the second week of instruction. After the second week of the quarter, students may complete an Add/Drop Card, which is available from the ECE Graduate Student Affairs office, to add, drop or change classes up to the Friday of the fourth week. A graduate student may drop a class up to the end of the ninth week of classes by filing an Add/Drop card with the Registrar’s office, after first notifying the instructor, and obtaining the approval of the curriculum/research advisor or ECE and the Dean of Graduate Studies. If the course is dropped before the end of the fourth week of classes, no course entry will appear on the student’s transcript. Courses dropped after the end of the fourth week of instruction and before the end of the ninth week of instruction will remain on the transcript as permanent entries showing course number and title, and the registrar will assign a final grade of W, signifying Withdrawal. Students may not drop courses after the end of the ninth week of instruction and will receive the earned grade or an Incomplete, if applicable. When a grade in a course has been assigned in accordance with the Academic Senate policy on Integrity of Scholarship, a student may not subsequently change that grade by dropping the course or withdrawing from the university. Continuous Registration All graduate students are required to be registered each quarter until all degree requirements have been completed, including filing of the thesis or dissertation and the final examination, or to be on an approved leave of absence. A student who fails to register or to file an approved leave of absence form by the registrar’s deadline date (no later than the end of the second week each quarter) will be assumed to be withdrawn from UCSD and will be dropped from the official register of graduate students. In addition, all outstanding Incomplete grades, and NRs assigned by the registrar, will lapse to F’s or U’s unless cleared by the end of the current quarter. A student who is on leave of absence or who has withdrawn from the university is not entitled to withdraw books from the library or to use other university facilities or faculty time. A student who is withdrawn must petition for readmission to resume study at a later date, pay the nonrefundable readmission fee, and be considered for readmission with all others requesting admission to that quarter. Doctoral degree candidacy will lapse for graduate students who fail to register and are not granted a formal leave of absence. To be reinstated to candidacy, a graduate student must be readmitted, enroll and register, be re-advanced to candidacy, and pay the candidacy fee.
Each new student entering UCSD is required to submit a Statement of Legal Residence to the Office of the Registrar. No tuition is charged to students classified as residents of California. Nonresidents, however, are required to pay a quarterly tuition as well as UC and campus fees.
A complete statement covering California residence requirements, determination of residence for tuition purposes, and/or recognized exceptions appears on TritonLink. Additional information may be obtained from the Campus Residence Deputy (email: residencedeputy@ucsd.edu; phone: (858) 534-4586) at the Office of the Registrar. No other university personnel are authorized to supply information relative to residence requirements for tuition purposes. Establishing Residency Students seeking to establish California residency for tuition purposes are advised to review the requirements and deadlines. Adherence to the published deadlines is the responsibility of each student and is essential. Exceptions to waive or extend deadlines are not considered. If you are currently a nonresident student, you can find out how to change your nonresident status to resident status for tuition purposes after one year of living in California and being able to prove residency from TritonLink. NOTE: If students do not establish residency by the end of their first year of study, out of state tuition will not be covered under any circumstances. This means that even if a student holds a Graduate Student Researcher position, the out of state tuition will not be covered under this appointment.
Leave of Absence
Graduate students are eligible for a maximum of three quarters of leave with approval from the ECE department. A student who leaves the University for no more than three quarters with the intention of resuming study during a later quarter must file a formal Leave of Absence, Extension and/or Withdrawal form prior to leaving the campus. Graduate students must have completed at least one quarter of academic residence and be in good standing (GPA 3.0 minimum or equivalent and no more than eight units of U or F grades) to be granted leave. A student on leave of absence status cannot make use of University facilities or faculty time, be employed at UCSD, UCSD Medical Center or UC Extension, or hold a fellowship, traineeship, assistantship, or similar appointment at UCSD. Foreign Students on a Leave of Absence Under normal conditions, a foreign student is not permitted to go on a leave of absence. Immigration regulations require that the student must be enrolled in a full-time course of study for the duration of the student's stay in the United States. Exceptions may be granted under the following circumstances. All requests for a leave of absence for foreign students require International Center approval prior to OGS consideration. The usual requirements of ECE approval and campus regulations apply. Students who have advanced to Master's or Ph.D. candidacy may apply for a leave for research or employment related to their research purposes. The International Center requires a copy of the OGS approved advancement form and a letter from ECE stating the purpose of the leave prior to consideration of the leave request. If the student is leaving the country, International Center approval is usually automatic and the student does not need a department letter. Withdrawal A student withdrawing from the university must obtain a Leave of Absence, Extension and/or Withdrawal form from the ECE Graduate Student Affairs office and secure appropriate signatures. The approved form must be filed with OGS. A registered student who stops attending classes and fails to file a Leave of Absence, Extension, and/or Withdrawal form will receive a grade of F or U in each course, thus jeopardizing eligibility for readmission. Refund of Fees Students who withdraw from the university during the first five weeks of instruction (35 calendar days) may receive partial refunds of fees, excluding health insurance, if applicable. The date of withdrawal, as related to the fee refund schedule, shall be the date on which notice of withdrawal is submitted to OGS.
Teaching Assistants, Tutors and Readers
A Teaching Assistant (TA) assists in the instruction of any upper or lower division course at the University under the supervision of a faculty member. The TA primarily assists the faculty member in charge of the course by conducting discussion or laboratory sections that supplement faculty lectures and by grading assignments and examinations. Graduate students enrolled full-time (twelve units or more) may be appointed up to 50 percent time (twenty hours/week) Teaching Assistants during the academic year. Graduate students may also be appointed up to 50 percent time (twenty hours/week) as Readers and Tutors. A Tutor provides tutoring to individual (one-on-one) or small groups (three or more) of undergraduate or graduate students who require additional help to understand a course or topical material. In some instances tutoring may focus on improved use of the English language. A Reader, on the other hand, assists a course instructor by grading homework, papers, or exams and may also hold office hours to answer students' questions about such assignments. All appointees must be registered full-time (12 units or more), and must be in good academic standing, i.e., maintain a GPA of 3.0 in upper-division and graduate course work and must not have more than a total of eight units of F and/or U grades overall. Teaching Assistants and others appointed on academic titles at 25 percent time or more for the quarter are eligible for payment of partial fee remission of 100 percent of the annual education and registration fees and 100 percent of the Graduate Student Health Insurance fee. For Teaching Assistants, these fee payments are credited to students’ accounts prior to the beginning of the quarter. Readers and Tutors who eventually work 110 hours during the quarter are refunded fees at the end of the quarter after copies of timesheets are submitted to OGS. The Graduate Student Academic Title Pay Rates provides information about salary for teaching assistant, reader and tutor positions. Graduate students appointed as teaching assistants, associates, readers or tutors (ASE’S) are represented by the Association of Student Employees/UAW under a collective bargaining agreement with the University of California. All salary payments under these titles are subject to a deduction for union membership dues or agency fee deduction for students who choose not to become members of the union. The university/UAW Agreement can be retrieved electronically at http://atyourservice.ucop.edu/employees/policies/systemwide_contracts/uaw/index.html Applications for TA, Tutor and Reader positions are due at the end of the 7th week in Fall, Winter, and Spring quarters for positions beginning the next quarter.
Graduate Student Researchers
A Graduate Student Researcher (GSR) performs research related to the student’s degree program in an academic department or research unit under the direction of a faculty member or authorized Principal Investigator. GSR positions are typically awarded by the professor who is the holder of the research grant. Students typically work for 25% (10 hours/week) to 49.31% (20 hours/week) as GSR's. These appointments usually pay for fees and tuition (if applicable). The Graduate Student Academic Title Pay Rates provides information about salary for GSR positions. GSR positions are available throughout the academic and summer months. Students are encouraged to read about faculty research and to contact faculty to arrange for a GSR position.
NOTE: If students do not establish residency by the end of their first year of study, out of state tuition will not be covered under any circumstances. This means that even if a student holds a Graduate Student Researcher position, the out of state tuition will not be covered under this appointment.
Other Sources for Financial Assistance
For more information about possible sources for financial assistance, please visit the web pages below.
OGS Student Financial Support UCSD Financial Aid
Research Grants
The ECE Department has funds from the Office of Graduate Studies available for student travel. The funds are intended to offset travel charges, not pay for the total travel. ECE typically will cover up to $300. Refer to the ECE Fiscal Reference Guide for further information.
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